Facilities

Upchurch University Center

The Upchurch University Center has 13 meeting rooms that can accommodate 16-560 people.

All activities scheduled in the Upchurch University Center must comply with all University policies and procedures outlined in the Student Handbook. Selling, canvassing, or promotion of materials or goods must be approved by, and scheduled with, the University Center and Student Activities Office. 

Building Policies and Guidelines

The University Center staff is eager to assist organizations and departments with meeting and program logistics and planning.

Hours

No one shall remain in the Upchurch University Center after it is closed.

Reservations

All facilities are booked on a first-come, first served basis.

Animals

Animals are not permitted in the building at any time, with the exception of service animals.

Activities

The Pool table, Ping Pong table and Foosball tables are to be used by Longwood students, staff, faculty, Longwood Dining and their accompanied guests.

Food Services

ARAMARK is the official, exclusive caterer of Longwood University. Any activity held in the Upchurch University Center that requires food service must use the services of ARAMARK. Outside caterers are NOT permitted. Foodservice charges will be paid directly to ARAMARK, separate from other facility charges. If you would like to bring outside food you will need to complete the Catering Waiver and obtain approval from Aramark.

Posting Policy - Upchurch Center

Flyers, Posters, Banners, Televisions

Please bring Approved Flyers, Banners, and Posters to room 200A in the Upchurch University Center and a member of the staff will post them on the magnetic boards.

Decorations, signs, programs supplies, etc. may not be taped, stapled, nailed or tacked to any painted, glass, wall or wooden surfaces.

Banner Posting Policy

All advertising materials must be approved through Longwood University Advertising and Posting Policy.

Approval

• All banners must be approved by the University Center and Student Activities Office and submitted to [email protected]
• Indicate if the banner is to be returned or discarded
• Once approved, deliver banners to Upchurch 200A

Requirements

1. Banners must be professionally made and of professional quality.  
2. Banners must be submitted for posting/hanging a minimum of seven (7) days prior to the event.
3. Banner size must be no larger than 36”x72”
4. Banners must be picked up in Upchurch 200A no later than 48 hours after an event/removal or will be discarded.

Banner Display 

The posting and/or hanging of banner(s) is based on available space and are on a first-come, first served basis.

• Banners will be displayed for up to two weeks.
• No banner will be hung that is made from a bed sheet, shower curtain or paper.
• Banners will be hung in the first-floor lounge on the black magnetic board located above the bar.
• As time permits throughout the week, the banner(s) will be posted by a member of the Upchurch University Center staff.
• Banners displayed without approval or without staff assistance will be removed in accordance with the Longwood University Advertising and Posting Policy which can be found in the Student Handbook. 

Updated 02/04/19

Television Posting Policy

All advertising materials must be approved through Longwood University Advertising and Posting Policy.

Requirements

• Suggested Size: 1600 x 900 pixels. Dimensions outside of the suggested size may affect how it is displayed on the TV.
• Format: PNG or JPG

Display

May be displayed up to three weeks or until the event has concluded, whichever comes first.

Content

All advertising materials must be approved through Longwood University Advertising and Posting Policy.

Approval 

Procedures for flyers to be advertised on the four advertising TVs in Upchurch

1. Send your flyer to [email protected] and indicate that you would also like the flyer to be advertised on the TV. 
2. Flyers need to be submitted by Tuesday at 5 p.m. and will be posted on the TV by Thursday.
3. Staff responsible for approving flyers will add the approved poster/flyer to the four TV’s by end of day Thursday. We will notify you if we are unable to accommodate your request.

Special Events

Procedures for Special Events in Upchurch University Center – If you are having a special event in Upchurch University Center and you would like a welcome message on one of the TVs:

1. Reserve space in the Upchurch University Center in 25Live and indicate in the comments section that you would like to display a message for your event and indicate the timeline for that message.
2. Send your display message to [email protected] for approval.
3. Forward your approved message, along with your approved event confirmation, to [email protected]. The message needs to be submitted 48 hours prior to the event.
4. Staff responsible for event management will ensure display request is added to event confirmation and processed for the event.

Updated 02/09/19